Add students to an extracurricular program

Add students to an extracurricular program in the School or Staff view.

Note: You must have the appropriate user role privileges to do this.

To add students to an extracurricular program:

  1. Do one of the following:
    • Log on to the School view. Select Extracurriculars > Extracurricular Programs. Select the extracurricular program. Under Extracurricular Programs, click Students.
    • Log on to the Staff view. Select My Info > Extracurricular Activities. Select the extracurricular program. Under Extracurricular Activities, click Students.
  2. Select Options > Add. The Multi-Add Students pop-up appears.
  3. At Entry date, enter the date the students will start the program.
  4. Select one of the following:
    • Active students only to see the Student Pick List. Select the checkboxes next to the students to add, and then click OK.
    • Homeroom to see the Homeroom Pick List. Select the homeroom(s) to add, and then click OK.
    • Section to see the Section Pick List (displays sections from the current year's schedule). Select the section(s) to add, and then click OK.
    • Snapshots to see the Snapshots Pick List. Select the snapshot(s) with the students to add, and then click OK.
    • Another extracurricular program to see the Extracurricular School Program Pick List. To add the students that are currently in a different program, select it, and then click OK.
    Note: The added students have a Pending status in the EligibilityStatus column. Run the Extracurricular Eligibility Status procedure for Aspen to check the students against the eligibility criteria, and update their status to eligible or ineligible. You might need to refresh the page to update the EligibilityStatus column.